ONLINE REGISTRATION

Online club registration. The parent fills in the form.

Online club registration takes the dullest part of a new season off the coach's hands: copying names, dates of birth and phone numbers from paper forms. In the Clubiqo mobile app you generate a registration link and QR code, send it to a parent or let them scan the code on your phone, and they fill in their own details and their child's. As soon as they submit the form, the child is on the club's roster, the parent has an account in the app, and the club owner gets a notification to assign the new player a category.

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Enroll player — the QR code and link a parent opens on their own phone to register

Registration without paper

The parent fills in the form on their own phone: their details, the child's name and date of birth, and a note for the club.
A link or a QR code

Generated in the mobile app and shared by message, by email or straight from your phone's screen.
A parent account at once

Login details arrive by email, so from day one the parent sees attendance, fees and announcements.
Your existing roster from Excel

Players you already have are imported on the web dashboard from an .xlsx file, with no retyping.

How signing a child up by link works

Registration starts in the mobile app, on the "Enroll player" screen. The app creates a link and a QR code; you send the link with Share or Copy, and the parent scans the QR code straight off your screen. One rule matters: the link is valid for 24 hours and can be used only once, so one link is one registration — one child. For the next family, or a second child from the same family, tap "Generate new link". That way a link forwarded to a group chat can't be used for dozens of sign-ups. Registration can be started by admins and by coaches with permission to add players.

The "Enroll player" screen in the mobile app
A link and QR code in a single tap
Share or copy the link to send by message or email
Valid for 24 hours and usable only once
One link, one child; a new link for the next
Started by admins and coaches allowed to add players

What the parent fills in on the registration form

The link opens a short form headed with your club's name. The parent enters their first name, surname and email, and a phone number if they wish. For the child, the form asks for first name, surname and date of birth, with the child's phone number and a note as options — that is where parents usually mention what the coach should know, from an allergy to a preferred session time. The form runs in the browser with no app to install, and there is no approval step: registration is complete once the parent submits. A parent who already has an account with that email confirms it with a six-digit code, and the new child is added to it.

Parent: first name, surname and email; phone optional
Child: first name, surname and date of birth
Optional: the child's phone number and a note for the club
Runs in the browser, with no app to install
An existing parent account is linked with a six-digit code
No manual approval — done when the parent submits

After registration: category, fees and a parent account

As soon as the parent submits, the child appears on the club's roster, but without a category yet. The club owner gets a notification that a new player has registered, and the player waits on the "Uncategorized" list, marked as registered via a link. When you assign a category, the app asks whether the membership should start this month — if the registration came in late in the month, you decide whether billing starts now or next month. Until then nothing is charged. Meanwhile the parent receives their login details by email for the parent app, where they follow attendance, fees and club announcements.

The player is created at once, without a category
A push to the club owner about the new player
An "Uncategorized" list for new registrations
No fee until a category is assigned
Your choice: billing from this month or the next
Link registrations respect your plan's player limit

Players you already have: import from Excel

Online registration is for new members. Players the club already has don't need to be entered one by one: on the web dashboard, the Excel player import walks you through four steps — upload the file, map the columns, review and confirm. You upload an .xlsx file of up to 10 MB, match its columns to the fields in the app and see warnings about possible duplicates before you confirm. Players are imported without parents, and the current month's fee is created for them straight away. We describe the whole switch step by step in how to digitise a sports club.

Excel player import on the web dashboard
An .xlsx file of up to 10 MB; the first sheet is read
Name and surname in one column or two
Date of birth, category, phone, address, town and postcode
A default category and duplicate warnings
Help with the import is free

Common questions

Can I put the registration QR code on a noticeboard or our website?

We don't recommend it, because it won't work the way you expect: the link and QR code are valid for 24 hours and can be used for one registration only. The first parent to use it registers their child, and everyone after them finds a used link. On a noticeboard or website, give the club's contact details instead, and generate a link for each family that gets in touch.

How do I run registrations at an open day?

The simplest way is for a coach or admin to keep a phone open on the "Enroll player" screen. The parent scans the QR code, fills in the form on their own phone and submits it, then you tap "Generate new link" for the next family. If several people from the club with permission to add players are there, each can register families from their own phone, and the queue moves faster.

Can I create a registration link on a computer?

No. The link and QR code are generated only in the mobile app, on the "Enroll player" screen — the web dashboard doesn't have this option. The parent opens the form itself in a browser, on a phone or a computer. What the web dashboard has instead is the Excel import for an existing roster, which is the better tool when you need to add a lot of players at once.

How do I register two children from the same family?

Each child needs a separate link, because one link covers one registration. Once the parent has registered the first child, generate a new link for the second. Since they already have an account with the same email, the parent confirms it with a six-digit code and the second child is added to the same account, so they follow both children in one app.

Is a new player charged a fee straight away?

No. A player registered via a link has no category, and players without a category aren't charged. When you assign one, the app asks whether the fee starts this month or next, so you decide what is fair for someone who joined late in the month. How charges and payments work from there is covered on the membership fee tracking page.